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Mastering Effective Communication In a Team and All-round

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< 1 minute

In this article, you’ll get to know the tips for mastering effective communication in a team and all-round. It will improve the relationship.

<!-- set a 1280:718 i.e a 16:9 aspect ratio --><img src="effective-communication-in-a-team.jpg" width="1280" height="718" alt="a team in a meeting. Illustration of mastering effective communication in a team and all-around">
Photo Credit: Pixabay / jmexclusives / 261 images

So a while ago, you had a face-to-face chat or phone call with someone. You also listened to someone, wrote something via Facebook, or even shared amazing visuals and videos?

All these are methods of communication. But can you imagine the benefits these will bring to your personal and professional life if you do them rightly?

In short, it does wonders. There’s an increasing need for effective communication in a team and in our personal lives. Luckily, it’s an art that anyone can master.

What is effective communication?

Effective communication is the ability to share information with people in a precise way. Effective communication in a team and personal life could be verbal, non-verbal, written, or visual aspects.

But in whatever way it comes, it should be clear, strengthen the relationship, build trust, solve issues, build a team, and give room for growth and productivity.

Tips on Mastering Effective Communication In a Team and Personal Life

Here are twelve tips on mastering effective communication in a team and personal life.

1. Seek more feedback

Needless to say, learning in life is a continuous process, and one way to guarantee this is to seek more feedback. Because effective communication itself is mastery that goes through the improvement procedure.

Although you’re left with numerous ways to seek feedback, you don’t want to do away with active listening, taking notes, and asking questions.

If you nail it, you will be your motivation and notice an obvious improvement in anything you do, now and forever.

2. Check your body language

Did you know that about 55% of our communication is non-verbal? This means that if you don’t get your body language right, it may be as good as not interacting at all.

When trying to communicate effectively, think of gestures and eye contact, most especially. Ideally, you would want to indicate signals that show you’re engaged, open, and interested in the on-going communication.

Things like tilting the head, firm handshake, nodding the head, leaning in, straight back, stroking the beard area, and open palms are positive signs.

3. Check your voice tone

Depending on the setting you find yourself in, a certain voice tone should fit in properly. But one voice tone you’d wanted to avoid at all times is the rude and disrespectful tone.

Not only is this kind of tone going to make the audience disinterested, but it will also fail to connect with them. The informal tone, formal tone, factual tone, and directive tone are said to be positive.

Other voice tones that also spark interest include the conversational tone, assertive tone, questioning tone, and friendly tone. So much to do.

4. Read books

Now, this is not everybody’s favorite, and we get it. But the improvement in written and communication skills is one of the benefits of reading books.

Reading books or reading, in general, doesn’t have to be boring. Try to read stuff that interests you. Understand that you’re working to develop a passion for it, and walk in the right direction.

After you develop a passion for reading, you will begin to notice significant differences in your written and communication skills. Maybe not overnight, but certainly, it will.

5. Keep it short and simple

Human beings are wired to better relate to things they can easily comprehend. To achieve this, try to keep your message short and simple. Use shorter sentences.

And if you’re communicating face-to-face or on the phone, use it also as a medium to give the other person the chance to speak too.

Also, use more simple words and vocabulary. It’s not surprising, however, why humans prefer it this way because the brain itself goes through processes to comprehend and learn something.

When we receive information, especially the ones we aren’t familiar with, our brains need to do much to assimilate it. That’s kind of stress alone.

6. Look to engage listeners

This is very important because humans have short attention spans – shorter than that of a gold-fish. In essence, anything can easily distract humans if they feel bored.

It may not be one of the easiest things to do, but it’s worth it. If you’re good at telling stories, you should use it. Humans love stories.

Try to use stories and personal experiences to relate to the message you’re trying to pass. Also, if there are events, recent or old activities that you can use to point out something, use it.

7. Take the time to listen

There’s no effective communication in a team or personal life without good listening skills. After all, we can only respond accordingly when we take the time to listen.

Not only is good listening skills vital for a constructive response, but it also helps to build perspective and new points of view. And if you get right, it’s a great way to develop connection and trust.

Similarly, it gives a sense of importance to the person engaged in the communication. This will help to keep the person more interested.

8. Be concise as possible

Can you present all the important information while being brief at the same time? It’s not a surprise if you’d wondered how possible this is. But it’s an art, and you can master it.

However, when it comes to being concise in communication, preparation is key. With good preparation, you will know the necessary information to include and those to exclude.

As much as people want comprehensive information, the problem is including those they don’t need. But just be yourself and try to cut off things you think will not be essential.

9. Respect the audience

More important than ever, people want more respectful behavior. Considering the negative effects disrespectful behavior can have on people physically and mentally.

It can cause fear, shame, anger, self-doubt, uncertainty, depression, insomnia, hypertension, nausea. To mention but a few.

This means avoiding any form of belittling, shout, and sarcasm in an inappropriate way, or any form of ignoring the audience. Try to apply emotional intelligence and be thoughtful.

10. Be honest

Lies can cost people a lot. No wonder people hate it.

According to Wikipedia, honesty is a moral character that connotes positive and virtuous attributes like integrity, straightforwardness, and truthfulness.

It also includes straightforwardness of conduct together with the absence of cheating, lying, theft, etc. Also, it involves being fair, loyal, trustworthy, and sincere.

Concerning that, what also makes honesty important is the fact that people can perceive dishonesty. So avoiding dishonesty will help you to be outstanding.

11. Careful as you speak when angry

To maintain effective communication, the emotions must be in a positive condition. Unfortunately, when you’re angry, it’s almost impossible to keep the emotions positive.

But one certain thing is that we can learn how to control the tongue when angry. Although some people choose not to talk when they’re angry, you can talk if you can comport yourself.

However, if you think you can’t get everything under your control at that time, it’s best to take a break than ruin the chance for effective communication.

12. Check the words you use

As humans, we love words. And one thing that makes us love words is how powerful they can be. It is powerful in a way that it can become the inner voice of others.

But it can also be powerful to break people. And when it breaks people, intimacy and engagement in communication with others will die.

There’s a French word that describes the opposite of déjà vu, which is jamais vu. As it seems, this can lift your spirit. That’s the power of words. Keep to the words to avoid and you will be spot on.

Final thoughts

Effective communication in a team and in our personal lives is crucial. It is the ability to share information with people in a precise way, and it comes in various forms.

If you do it right, it should be clear, strengthen the relationship, build trust, solve issues, build a team, and give room for growth and productivity.

It is an art and you can master it. Once you do, it becomes second nature. The above tips will guide you in mastering it.

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